Friends of Hopkinson

Website Terms of Use & Privacy Policy

Effective Date: October 28, 2026

1. Introduction

Welcome to Friends of Hopkinson ("FOH," "we," "us," or "our").

Friends of Hopkinson is a parent-volunteer-led, nonprofit charitable organization supporting Hopkinson Elementary School through fundraising, community engagement, and educational enrichment.

We value the privacy and trust of our members, donors, volunteers, and families. This Terms of Use & Privacy Policy explains how we collect, use, store, share, and protect personal information provided through our website at www.friendsofhopkinson.org.

By using our website or registering for membership, you acknowledge this policy and agree to our Terms of Use.

2. Information We Collect

When you register as a member, make a donation, purchase tickets, volunteer, or otherwise interact with FOH, we may collect the following information:

Personal Information

First and last name
Family or household display name
Email address
Phone number
Mailing address
Membership account information

Membership and Fundraising Information

Membership registration and renewal history
Donation amounts and contribution history
Event registrations and ticket purchases
Volunteer participation and interests
Fundraising campaign participation
Communication preferences

Website Usage Information

We may automatically collect certain technical information, including IP addresses, browser type, device information, cookies, and website activity, to support website functionality, security, and analytics.

We collect only information reasonably necessary to operate our website, administer membership, and support FOH's charitable mission.

3. Public Member Profiles and Privacy

FOH is committed to protecting the privacy of individual members and families.

Our members area uses a family or household display name rather than publicly displaying individual members' personal identities.

Information That May Be Publicly Displayed

The following information may be visible to others through the FOH website or members area:

The family or household display name selected during registration, such as "The Smith Family."

Information That Will NOT Be Publicly Displayed

FOH will not publicly display:

Individual first names
Individual last names
Email addresses
Phone numbers
Mailing or residential addresses
Private membership account details
Individual donation or payment information

Personal contact information will remain accessible only to authorized FOH representatives and service providers who require it for legitimate organizational purposes.

Family Display Names

Members are responsible for selecting an appropriate family or household display name.

FOH reserves the right to modify or remove display names that are inappropriate, misleading, or violate the privacy of others.

Because family display names may be publicly visible, members should avoid including information they do not wish to share publicly.

FOH will not intentionally disclose private account details through public member profiles.

4. How We Use Your Inform

FOH collects and uses personal information primarily for nonprofit administration, membership services, fundraising outreach, and community engagement.

Information may be used for the following purposes:

Fundraising and Charitable Outreach

Requesting donations and charitable contributions
Promoting fundraising campaigns and initiatives
Sharing sponsorship and donor opportunities
Sending fundraising reminders and updates
Communicating the impact of donations

Membership Administration

Creating and maintaining member accounts
Managing membership registrations and renewals
Providing information about membership benefits
Communicating important organizational updates

Events and Volunteer Opportunities

Promoting FOH-sponsored events
Coordinating volunteers and committee activities
Processing event registrations and ticket purchases
Communicating event information and updates

Donor Recognition and Organizational Planning

Maintaining donation records
Providing charitable contribution acknowledgments
Analyzing fundraising participation and results
Improving FOH programs and community engagement

We will not use personal information for unrelated commercial marketing purposes without appropriate authorization.

5. Fundraising Communications and Consent

By joining FOH, members may receive administrative communications necessary to manage their membership and participation.

With the member's consent, FOH may also send promotional and fundraising communications, including:

Fundraising appeals and donation requests
Upcoming FOH event announcements
Sponsorship opportunities
Volunteer recruitment
Membership drives and renewal reminders
Updates about programs and projects supported by FOH

Communications may be delivered by email, postal mail, or other methods permitted by law and authorized by the member.

Members may unsubscribe from promotional fundraising emails at any time by using the unsubscribe link included in applicable messages or contacting hopkinsonFOH@gmail.com.

Unsubscribing from promotional communications does not necessarily prevent essential administrative notices, such as donation receipts, account security notifications, or event purchase confirmations.

6. California Privacy Rights

FOH is committed to respecting the privacy of California residents.

Although the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), generally does not apply to nonprofit organizations, FOH voluntarily offers members certain privacy choices consistent with the principles of these laws.

Access to Personal Information

California residents may request information about the personal data FOH maintains about them, including how that information is used and the categories of service providers with whom it is shared.

Correction of Personal Information

Members may request correction of inaccurate or outdated personal information.

Deletion of Personal Information

Members may request deletion of their personal information or membership account.

FOH will honor reasonable deletion requests, subject to applicable legal obligations, financial recordkeeping requirements, fraud prevention, and legitimate nonprofit administrative needs.

Opting Out of Fundraising Communications

Members may opt out of optional fundraising and promotional communications without losing access to membership services.

No Sale of Personal Information

FOH does not sell or rent members' personal information to data brokers, advertisers, or commercial marketing companies.

FOH does not intentionally disclose personal information to third parties for cross-context behavioral advertising.

Equal Treatment

FOH will not penalize or discriminate against members for exercising the privacy choices offered under this policy.

Submitting a Privacy Request

To request access, correction, deletion, or changes to your communication preferences, contact:

hopkinsonFOH@gmail.com

Please use the subject line "Privacy Request."

FOH may take reasonable steps to verify your identity before disclosing, modifying, or deleting account information.

We aim to respond to verified privacy requests within 45 days, or provide an update if additional time is reasonably necessary.

These voluntary commitments do not imply that FOH is legally subject to every provision of the CCPA or CPRA. Any applicable statutory rights remain unaffected.

7. California Online Privacy and Tracking Disclosures

FOH seeks to maintain transparent privacy practices consistent with applicable California website privacy requirements, including the California Online Privacy Protection Act (CalOPPA), where applicable.

Our website may use cookies and similar technologies for:

Website functionality and account authentication
Security and fraud prevention
Website traffic and performance analytics
Improving website content and member experiences

Our website and third-party service providers may collect limited technical information necessary to provide these services.

Browser Tracking Preferences

Some browsers provide "Do Not Track" settings. FOH's response to these signals depends on the functionality of its website platform and analytics tools.

The specific tracking technologies in use and whether browser opt-out signals are honored should be disclosed accurately in FOH's cookie or tracking settings.

Members may also manage cookies through their browser settings, although disabling certain cookies may interfere with membership account functionality.

8. How We Share Personal Information

FOH does not sell personal information.

We may share necessary personal information with trusted third-party service providers solely to support our nonprofit operations, such as:

Website hosting and membership management platforms
Email communication services
Payment processing services
Event registration and ticketing platforms
Donation management and fundraising tools
Website analytics and security providers

We expect service providers to handle personal information appropriately and use it only for authorized purposes.

FOH may also disclose information when legally required or reasonably necessary to protect the safety, security, or rights of our organization and community.

9. Data Security and Access

FOH takes reasonable administrative, technical, and organizational precautions to protect personal information against unauthorized access, misuse, alteration, or disclosure.

Access to private membership information is limited to authorized FOH board members, designated volunteers, administrators, and service providers with a legitimate operational need.

FOH volunteers and representatives who access personal information are expected to use it only for authorized organizational activities.

No electronic storage system or online transmission method is completely secure, and FOH cannot guarantee absolute security.

10. Data Retention

FOH retains personal information only for as long as reasonably necessary to:

Maintain active membership records
Administer fundraising and donation programs
Meet financial, tax, and nonprofit recordkeeping requirements
Manage event registrations and participation
Fulfill applicable legal obligations

When personal information is no longer reasonably necessary, FOH will take appropriate steps to delete, anonymize, or securely dispose of it.

Members may request account deletion, subject to information FOH is legally required or otherwise permitted to retain.

11. Donations and Payment Information

FOH may use third-party payment processors for donations, membership transactions, and event purchases.

Payment information is processed in accordance with the applicable payment provider's security and privacy practices.

FOH does not intentionally store complete payment card numbers within its own website systems.

Donation and payment records may be retained as required for charitable contribution reporting, accounting, and other legal purposes.

Unless otherwise specified, charitable donations are generally nonrefundable.

12. Children's Privacy

FOH's website and membership area are intended for parents, legal guardians, adult supporters, and community members.

We do not knowingly collect personal information directly from children under age 13 without appropriate parental consent.

Information about children should only be provided by parents or authorized guardians when reasonably necessary for an FOH program or event.

FOH will not publicly display children's personal contact information through membership profiles.

Parents or guardians who believe their child's information was collected inappropriately may contact FOH to request review or deletion.

13. Member Responsibilities and Acceptable Use

Members agree to:

Provide accurate registration information
Maintain the confidentiality of account login credentials
Use the FOH website and members area appropriately
Respect the privacy of other members and families
Refrain from unauthorized access to private information
Avoid using membership information for unrelated commercial solicitation

Members may not collect, copy, distribute, or misuse information obtained through the FOH website or members area.

FOH reserves the right to restrict or terminate account access when these terms are violated.

14. Third-Party Websites

The FOH website may link to external websites, fundraising services, payment providers, or community resources.

FOH is not responsible for the privacy practices or content of third-party websites.

Members are encouraged to review the privacy policies of external services before providing personal information.

15. Website Content and Intellectual Property

Unless otherwise indicated, FOH website content, including organizational logos, graphics, written materials, and fundraising resources, is intended for authorized nonprofit and community use.

Unauthorized commercial reproduction or misuse of FOH materials is prohibited.

16. Changes to This Policy

FOH may update these Terms of Use & Privacy Policy periodically to reflect changes in our website functionality, membership services, privacy practices, or applicable laws.

Updated versions will be posted on our website with a revised effective date.

When material changes affect how personal information is collected, used, or shared, FOH may provide additional notice to members as appropriate.

17. Contact Information

For questions about this policy, membership information, privacy requests, or fundraising communications, please contact:

Friends of Hopkinson

Website: www.friendsofhopkinson.org

Email: hopkinsonFOH@gmail.com

Privacy Contact: FOH Board of Directors

By accessing the FOH website or registering for membership, users acknowledge that they have been provided access to this policy. Where additional consent is legally required, FOH will request that consent separately.